3 April 2003

Memorandum No. ERR-03-049

To: Deans, Directors, Department Chairs 

Subject: Amendment of Policy on Leave Without Pay

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Attached for information and guidance is a copy of the Amendment 
of Policy of Leave Without Pay which was approved by the Board of 
 Regents on March 27, 2003

Please disseminate to your faculty.

Thank you.


EMERLINDA R. ROMAN
Chancellor

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Excerpt from the Minutes of the 1169th Meeting of the Board of Regents 
 held on 27 March 2003 at the UP Manila Board Room, 8th Floor, Central 
 Block Building, Philippine General Hospital, Taft Ave., Manila.

V. Proposed Amendment of Policy on Leave Without Pay
From: The Chancellor may, upon recommendation of the Dean of Head of 
 Office, grant leave of absence without pay not to exceed one year 
 at a time, provided it does not go beyond two consecutive years, 
 the absence to be planned in advance so as not to interfere with 
 the work schedule of the University. Within a reasonable time 
 before the expiration of the leave duly taken, the University 
 shall notify the employee of the expiration date and that failure 
 to report shall be considered absence without leave.

[Source: New Rules to Govern Special Detail, Outside Activities, Leave 
 without Pay and Sabbaticals” as approved by the BOR during its 
 987th meeting, 24 April 1986.]

To:
The Chancellor may, upon recommendation of the Dean of Head of Office, 
 grant leave of absence without pay not to exceed one year at a time, 
 provided it does not go beyond two consecutive years, the absence to 
 be planned in advance so as not to interfere with the work schedule 
 of the University. IF THE FACULTY HAS A TEMPORARY APPOINTMENT, THE 
 LEAVE MAY BE GRANTED ONLY FOR THE PURPOSE OF STUDY, IN WHICH CASE 
 EXISTING RULES ON STUDY LEAVE SHALL APPLY. [Within a reasonable time 
 before the expiration of the leave duly taken, the University shall 
 notify the employee of the expiration date and that] Failure to report 
 shall be considered absence without leave.

[N.B. Words in capital letters are to be added. Those in brackets 
 are to be deleted.]

Justification:
A temporary appointment is renewed or made permanent mainly on the basis 
 of performance and other work-related accomplishment during the period 
 of appointment. There will thus be no basis for evaluating performance 
 of a faculty member with a temporary appointment who goes on leave without 
 pay for reasons other than study. In the case of those on study leave, 
 progress in the approved program of study shall be a primary basis for renewal.



Board action: Approval

Certified Correct
Martin V. Gregorio
Secretary of the University and of the Board of Regents
27 February 2003