10 September 2003

Memorandum No. ERR-03-097

To:  Deans, Directors, Head of Units

Subject: Revision of Privileges of Faculty on Study Leave
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Attached is a copy of the list of privileges of faculty on study 
 leave which was revised by the Board of Regents at its 1174th 
 meeting on August 29, 2003, for your information and guidance.

We request that you disseminate this also to your faculty.


EMERLINDA R. ROMAN
Chancellor
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Excerpt from the Minutes of the 1174th Meeting of the Board 
 of Regents held on 29 August 2003 at the Multi Purpose Hall, 
 Iskolar ng Bayan Building, UP Baguio, Baguio City

V. POLICY MATTERS FOR DECISION OF THE BOARD

A. Proposed Revision of Privileges of Faculty on Study Leave

A memorandum from then Secretary of the University, Oscar M. Alfonso, 
 dated 5 September 1973 on ‘Revised Rules on Study Privileges of 
 UP Personnel,’ states that:

Personnel who are on vacation leave with pay for the entire duration 
 of the term enrolled in or on study leave for the entire duration 
 of the term shall be entitled to reduced fees for the maximum load 
 of nine (9) units (graduate or undergraduate) during any given term 
 subject to the rules on study load of the academic program or of 
 the college enrolled in [Section C.2 of Alfonso Memo, underscoring 
 supplied.]

Because of this provision, in some CUs, faculty on study leave who 
 enroll in more than nine (9) units are made to pay for the excess 
 units. It is therefore proposed that the nine-unit cap be removed, 
 provided that the study load is duly approved by the graduate 
 advisor and department chair.

To make this privilege explicit, the following provisions in the 
 ‘Rules of U.P. Faculty Receiving Full or Partial Load Reductions 
 for their Study Loads’ (1053rd BOR meeting, 27 August 1992), 
 under the section ‘Privileges of Faculty Fellows and those on Full 
 Study leaves,’ are proposed for modification as follows (words in 
 CAPITAL LETTERS to be inserted):

Full Study Leave with Pay

Full deloading from regular faculty duties, full faculty salary and 
 other benefits for regular faculty in the active service (including 
 eligibility for promotions), 100% WAIVER OF TUITION, LABORATORY AND 
 MISCELLANEOUS FEES (EXCEPT STUDENT FUND FEES) PROVIDED STUDY LOAD IS 
 APPROVED BY THE FACULTY MEMBER’S GRADUATE ADVISOR AND DEPARTMENT CHAIR, 
 rights to some suitable faculty office or desk space (for local fellows, 
 to the extent available) but no further entitlements. Tuition fee 
 assistance (if studying outside U.P), thesis or dissertation allowance 
 may be granted subject to the recommendation of the CU APFC, the 
 availability of funds and approval by the Chancellor. During the leave 
 with pay, the faculty member of course retains his/her faculty item).

Full study leave without pay

Complete deloading from regular faculty duties AND 100% WAIVER OF TUITION, 
 LABORATORY AND MISCELLANEOUS FEES (EXCEPT STUDENT FUND FEES) PROVIDED 
 STUDY LOAD IS APPROVED BY THE FACULTY MEMBER’S GRADUATE ADVISOR AND 
 DEPARTMENT CHAIR, subject to normal academic progress but no other 
 entitlements

Board Action: Approval

Certified Correct:
Martin V. Gregorio
Secretary of the University and of the Board of Regents
29 August 2003