6 January 2004

MEMORANDUM NO. ERR-04-003

To: Deans, Directors, Heads of Units 

Subject: Interim MOOE Budget for 2004 and Other Budget Matters
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The General Appropriations Act (GAA) for CY 2004 has not yet been 
 approved. Pending approval of the GAA you are advised that your 
 monthly MOOE budget may be estimated following this formula:

Monthly MOOE Budget  = 	CY 2003 MOOE budget x 0.80
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Why the multiplier 0.80? The Department of Budget and Management has 
 a withholding requirement of 15%. Moreover, last year (CY 2003) 
 we were not able to earn the income we expected to get. Thus to 
 be safe, we are estimating (tentatively- until the GAA is approved 
 and after we revised our income figure for 2004) to use the 80% of 
 last year's budget. We are hoping this will not really be the case 
 when the GAA is finally approved. 

We shall proceed to prepare the Internal Operating budget as soon as 
 we get word from the UP System on the budget ceilings for UP Diliman.
 
May I reiterate my request to the Deans and Directors to monitor 
 closely your overload expenditure this year. In November last year, 
 we gave you the proposed overload budget for 2004, from which you 
 should deduct your estimated overload expenditure for the second 
 semester 2003-2004 (you should be able to compute this now), which 
 becomes payable starting April this year. It is good to plan early 
 your overload expenditure for summer and for the first semester 
 2004-2005. Needless to say, the overload expenditure should not 
 exceed the overload budget.

I thank you for doing your best to work within your budget. Let us 
 show to ourselves and to others that despite budget constraints, 
 we can still excel.


EMERLINDA R. ROMAN 
Chancellor