May 14, 2004

MEMORANDUM NO. ERR-04-059

To: All Deans, Directors, Head of Units, Faculty and Staff

Subject:: Faculty and Staff on AWOL

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To enable the administration to monitor employees on continuous 
 leave of absence without approved leave (AWOL), you are directed 
 to report to the Human Resources Development Office the names of 
 employees who have been on AWOL for at least 15 days. The report 
 must also contain the details on the accountability of the 
 employee concerned and make further recommendations on the 
 status of employment (for reprimand, cutting of salary, 
 filing of charges, etc.)

Please be reminded that CSC Memorandum Circular No. 12, series 
 of 1994, amending Item 2 of Section IV of the Omnibus Guidelines 
 on Appointments and Other Personnel Actions (MC No. 38, s. 1993-
 Dropped from the Rolls), provides:

"2 Dropped from the Rolls

2.1. Absence without approved leave

a. An officer or employee who is continuously absent without 
 approved leave (AWOL) for at least thirty (30) working days shall 
 be separated from the service or dropped from the rolls without 
 prior notice. He shall, however, be informed of his separation 
 from the service not later than five (5) days form its effectivity 
 which shall be sent to the address appearing on his 201 files 
 or to his last known address;

b. If the number of unauthorized absences incurred is less that 
 thirty (30) working days, a written Return-to-Work order shall 
 be served on the official or employee at his last known address 
 on record. Failure on his part to report for work within the period 
 stated in the order shall be valid ground to drop him from the rolls." 
 (As amended by Resolution No. 99-1907 dated August 27, 1999),"

For immediate compliance.


EMERLINDA R. ROMAN 
Chancellor