August 17, 2004

MEMORANDUM NO. ERR-04-088

To: Deans, Directors, Head of Units, Faculty and Staff

Subject: Reiteration of the 10 working days limit for processing
 of travels requiring Malacanang approval

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Malacanang has repeatedly called our attention on the marked 
 complacency in complying with the rules and regulations and 
 other policy issuances on foreign travels particularly the 
 submission of travel proposals within the prescribed time frame.

Below are specific requirements of Malacanang for travel abroad 
 which should be strictly observe:

- Request for travel authority shall be confined to those which 
 are urgent and necessary, with justifications therefore clearly spelled out.

- Such requests shall be submitted to Malacanang at least ten (10) 
 working days prior to the scheduled date of departure. The ten-day 
 period shall be reckoned from the date of receipt of the travel proposal.

- All travel proposals involving full or partial government funding 
 shall be accompanied by an itemized statement of expenses.

- No request for additional travel expenses or allowances shall be 
 made once a travel authority has been issued by Malacanang.

- Travels involving delegations/groups of two or more people 
 regardless of rank and expenses, shall be submitted to Malacanang 
 for prior clearance;

- No government official or employee shall be allowed to leave at 
 their point of embarkation without a duly issued travel authority. 
 The Commission on Immigration and Deportation shall see to it that this 
 requirement is strictly enforced.

- Requests for travel authority where non-compliance with any or all 
 of the requirements shall be disapproved outright. No request for 
 reconsideration in such cases shall be entertained.

For requests with funding assistance which will have to go through 
 the proper approving authorities in the University, and trips of more 
 than 30 days calendar days, an additional 10 working days allowance 
 will be necessary for processing by the HRDO prior to submission 
 to Malacanang. Any request deemed unable to beat the working deadline 
 will be returned to the unit without action.

We also wish to remind you that travel abroad of more than one faculty 
 or staff from UP attending the same conference or seminar requires 
 Malacanang clearance. 
	
I enjoin everyone to strictly observe the above-enumerated promulgations. 


EMERLINDA R. ROMAN 
Chancellor