Guidelines for Telephone Connection

     College/office makes written request to the Vice-Chancellor for Administration for approval of telephone (PLDT or BayanTel) service installation before applying with telephone company.

  The same procedure is followed when requesting for UP Local telephone (PABX) installation/extension.

Software Applications Laboratory  C 2000

Procedures for Payment of Utility Bills

       PABX receives MERALCO/MWC bills for electric and water consumption, encodes and prepares summery bills.

     College/office receives summary bills from PABX; records and prepares individual disbursement vouchers (DV) which are signed by the college dean office head.

     Business Concessions Office (BCO) receives from PABX the bills and consumption breakdown for the different business concessionaires/canteens.

     Accounting Office receives DVs from units, conducts pre-audit and obligation of allotment.

     Cash Office receives DVs from the Accounting Office, prepares checks form signature of the Director, Cash Office and countersigned by the Vice-Chancellor for Administration (VCA).

     VCA approves/signs DVs and countersigns checks which are released to payee agency by the Cash Office.

Software Applications Laboratory  C 2000

Monitoring of Monthly Utilities Consumption

     With the modified procedure of payment of utility bills where the Administrative Officer/Assistant prepares the DV's, the unit can now monitor its monthly consumption.

     With the unit sending a copy of Summary of Bills to PABX, the PABX is informed as what bills have been paid or not paid.

     At the end of each month, the AO sends to the unit a status of fund statement of fund for monitoring purposes.  This also facilitates the determination of savings realized from the utilities budget of each unit at the end of the year.

Software Applications Laboratory  C 2000