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I. CURRICULAR
MATTERS
- What
are major courses, core courses, cognates and electives?
(pp. 347-348, Faculty Manual)
Major courses – set of courses in principal
discipline/field of study with prescribed total number of
courses and units, of which certain courses are specifically
required
Core courses – subset of core courses
common to all majors or tracks of a particular degree program;
required major courses
Cognates - courses outside of, but related
to, the major discipline or field, with minimum number of
required units; aims to complement or enrich the major courses
Electives – courses a student can choose
from any area or discipline and regardless of course number
For other curricular nomenclature, refer to Appendix C,
pp. 347-350, Faculty Manual
- How
often should a curriculum be revised/reviewed?
As a general rule, curricular programs should not be revised
within 3 years after its institution. However, they should
be reviewed every 3-5 years, depending on the pace of development
in the discipline.
- What
happens to subjects/courses not offered within 5 years?
They are abolished through the regular curricular review
process.
- Under
the RGEP, can colleges/units require certain GE courses
for their degree programs? Or can they restrict the enrolment
of their majors in certain GE courses?
Can GE subjects be required as prerequisites to higher/major
courses?
Colleges/units structure the curricula of their degree programs
in the manner they see most beneficial to producing the
kind of graduates they want. Thus, the colleges have the
overall responsibility and accountability for the mix of
courses that they will require, including the GE courses,
or which can not be credited into their degree programs.
However, in line with the RGEP’s principle of choice,
no specific GE courses may be required. Instead, units may
require certain skills or competencies or background knowledge
as in the following:
a. when mandated by law
Ex. Part of the requirements for the Accountancy Board examination
is 15 units of English. Thus, CBA will be allowed to reflect
this requirement in their curriculum. One way to do this
is to indicate as part of “Program Requirements”
as follows: 15 units of arts and humanities courses taught
in English
b. If GE course(s) provide the competencies or skills or
background knowledge needed for major/higher courses
Certain levels of competencies or background knowledge are
required for major/higher courses, thus colleges/units can
a) develop a system of prerequisites for these courses or
b) may include under “Program Requirements”, that
will be decided in the context of the discipline and in
relation to their curricular objectives.
In these cases, it is not a prescription of a course as
a required GE course; it’s a prescription of a competence
or skill or necessary background.
Examples:
·
If a background on Philippine history is required, units
may indicate “Prerequisite: 3 units of Philippine history”
without specifying Kas 1. This is to give the students a
choice of what Philippine History course, among the GE courses,
to enrol in.
·
“3 units of GE communication course in Filipino”
·
“can not enrol in Math 2 for credit in the degree program”.
This may happen if the curriculum of the student already
requires many credit units of higher Math subjects just
like in the College of Engineering. However, a student can
still enrol in Math 2, if s/he wants to, but won’t
be credited to his/her degree program.
Proponents will have to justify such requirements
and the proposals will have to go through the curricular
process.
- What
is meant by “GE courses with permanent substitution”?
In the old GE program, permanent substitutions were approved
for Math I, Natural Science I and II with a set of courses
in the major fields in the natural science curricula. Under
the RGEP, such substitutions are retained.
| GE
subject |
Courses
that substitute for GE course |
| Math
1 |
[Math
11, Math 14] or Math 17 and up to Calculus (Math 53
or Math 100) for programs whose curricula do not require
Math 1
|
| Natural
Science 1 |
Chem
16, and Physics 71 or their equivalents
Natural
|
| Science
2 |
Geo
11 and Bio 11 |
As a result of the above substitutions, the number of GE
units to be enrolled in by students whose curricula already
require the substitution courses are correspondingly decreased.
Furthermore, students of degree programs where such substitutions
have been applied can not enrol for credit the substituted
GE courses.
For example, the BS Architecture curriculum requires Math
11, Math 14, Math 53 and Math 54. These math courses can
substitute for Math 1. Thus, the BS Architecture curriculum
requires 3 units less than the 15 GE units required for
the Math, Science and Technology domain. A BS Architecture
student can not enrol with credit Math 1.
II.
STUDENT ADMISSSION, PROGRESS, AND GRADUATION
1.0
Admission
1.1 Why
are there quotas for admission even into the diploma and certificate
programs?
Admission
into diploma and certificate programs is based mainly on
results of the talent tests administered by the respective
units. There is a quota for incoming freshmen as well as
for transferees into these diploma/certificate programs.
As a
general rule, the quota for admission into the University
is based on the holding capacity in terms of faculty and
physical resources - classrooms, laboratories, computers
etc. Just like other students in the University, certificate
and diploma students enrol in courses offered by other colleges/units
such as GE courses. Thus, resources of other colleges/units,
not only the admitting college/unit, have to be considered.
If the
transferees no longer need to enrol in other colleges/units
outside of the admitting unit (ex. transferees with already
66 credit units earned thus, will likely enrol only in major
courses), then the admitting unit can specify their own
quotas taking into consideration their existing resources.
1.2 What
are the admission requirements for non-degree students?
Non-degree
students may be allowed to take courses, for credit but
not towards earning a degree, at the graduate and /or undergraduate
level provided they satisfy the appropriate requirements
for admission to the University. They shall not be allowed
to enrol for more than one semester, except by special permission
of the Dean of the college concerned and the UniversityRegistrar.
1.3 Who
are non majors?
Non-majors
are students dismissed from their respective colleges, but
not from the University, for failure to meet retention requirements
imposed by the colleges such as grade point average or number
of units passed per semester or year. This means that the
college retention requirements are more strict than the
prescribed University scholastic requirements.
Students
who had zero passing at the end of the semester (i.e. obtained
final grades below “3” in all the academic units
in which they are given final grades) are permanently disqualified
from the University. Thus, these students can not be non-
majors
1.4 What
is “forced drop”? When is a student “dropped”
or given a grade of “5”?
When
the number of hours lost by absence of a student reaches
20% of the hours of recitation, lecture, laboratory or any
scheduled wok in one subject, s/he shall be dropped from
the subject (This is referred to as “forced drop”).
If the majority of absences are excused, the student shall
not be given a grade of “5” upon being thus dropped;
but if the majority of the absences are not excused, s/he
shall be given a grade of “5” upon being thus
dropped.
1.5 Maximum
Residence Rules (MRR)
a. What
is meant by compliance with the Maximum Residence Rules
(MRR)?
MRR
requires that a student must complete all requirements
of the degree program within the allowed regular period
(as indicated below) and any approved extension. A
student who fails to comply with the MRR shall be disqualified
from the degree program.
“Any
approved extension” can be one year to five years
for MS and Ph.D. and one semester to one year for Diploma.
b. What
is the regular period for completion of a degree program?
Undergraduate:
1.5 times the number of years prescribed by curriculum
Graduate:
-
Master’s degree:
-
5 years, which shall include all leaves from the program;
reduced by 1 semester for a graduate student transferring
from another university
-
Doctoral degree:
-
6 years, which shall include all leaves from the program,
if MS is in same discipline or
-
8 years, which shall include all leaves from the program,
if MS is in unrelated discipline or student is entering
the program with BS/BA degree
- For
graduate students transferring from another university,
the regular period for completion is reduced by 1 semester
for every 9 units previously taken and credited to new
program
-
Diploma (post baccalaureate): 2 years, which shall include
all leaves from the program
c. When
may students be given extension beyond the regular period
of completion and what is the maximum extension that may
be granted?
In
exceptionally meritorious cases, extensions beyond the
regular period of completion may be approved by the Dean/Director
upon the recommendation of the appropriate bodies as follows:
Master’s
and Ph.D.: extension not exceeding one calendar year at
a time; extensions not to exceed 5 years
Post-baccalaureate
Diploma: extension not exceeding one semester at a time;
extensions not to exceed one year
This
means that extension is not automatic – it is granted
only in exceptionally meritorious cases. Thus, units should
have a mechanism for evaluating the progress of work of
the student and the reason(s) for extension. A student
can not argue that s/he should be given extension simply
because s/he has not exceeded the allowed 5 one-year extensions.
d. What
are the conditions for penalty courses?
Students
granted extension beyond the regular period of completion
shall take additional units of graduate courses in his/her
discipline or area (called penalty courses) during the
extension period at a rate of 3 units for every 2 years
of extension or fraction thereof. Thus, courses enrolled
in prior to the extension period, even if in excess of
the required units for the degree program, can not be
used to satisfy this requirement.
1.6. Grade
of “4” and “Inc” (pp. 280-281, 286-288
Faculty Manual)
a. How
is a grade of “4” removed?
A
grade of “4” can be removed only by a re-examination
within a one-year period; only one re-examination is allowed.
If a student passes the re-examination, s/he is given a
grade of “3”. If the student fails, s/he is given
a grade of “5” and credit for the course can be
obtained by re-enrolment.
b. What
does “remove” grade of “4” mean?
“Remove”
means that the student has taken the re-examination within
the one-year period thus, the grade of “4” is
no longer included in the computation of GWA; only the grade
of “3” or grade of “5” is included in
the computation of GWA. Until it is removed, grade of “4”
is included in the computation of GWA.
c. Can
a student re-enrol the course within the one-year period
instead of taking a re-examination?
A
student may re-enrol the course within the one-year period
but the grade of “4” is not removed. The grade
of “4” and the grade when re-enrolled are included
in the computation of the GWA. After the one-year period,
the grade of “4” does not become a “5”.
(See item d following)
d. What
happens to the grade of “4” if the student does
not remove (i.e. by re-examination) or does not re-enrol
the course within the one-year period?
The
grade of “4” shall be converted to a grade of
“5”. The faculty member concerned, upon being
informed by the University Registrar, will submit the Report
of Grade indicating the grade of “5”. If the faculty
member is unable to make the report, the Department Chair/Institute
Director will do so.
e. Can
a student remove a “4” or an “Inc” when
on LOA?
No,
a student must be in residence. Thus, if a student is not
enrolled in any academic subjects, s/he must enrol for residence
to be able to remove a “4”. The same is true for
removal of “Inc”.
f. Does
the grade of “4” appear in the Transcript of Records
(TOR)?
Yes,
the grade of “4” permanently appears in the TOR
even if it has been removed by re-examination or credit
has been earned by re-enrollment.
g. Can
an “Inc” be removed by re-enrollment?
No. A grade of “Inc” is given when a student,
whose class standing throughout the semester is PASSING,
fails to take the final examination or fails to complete
other requirements of the course, due to illness or other
valid reasons. In case the class standing is not “PASSING”
and the student fails to take the final examination for
any reason, a grade of “5” is given.
Removal
of “Inc” must be done within one year by passing
a re-examination or meeting all the requirements of the
course, after which the student shall be given a final grade
based on his/her overall performance.
Thus,
if a student does not take the re-examination or does not
submit the missed course requirement(s) within the one year
period, s/he shall be given the corresponding grade in the
missing exam or course requirement (Ex. a score of zero
or a grade of “5”) and then, considering his grades
in the other examinations and/or other course requirements,
his/her overall performance will be evaluated and the appropriate
grade given.
1.7 Thesis/Dissertation
advising (pp. 254-259, 266-269 Faculty Manual)
a. Who
constitute the dissertation/thesis committee and what are
their qualifications?
- Adviser
and 2 Readers or Adviser, co-adviser, 1 Reader
- Full-time
regular faculty members with doctoral degrees except in
meritorious cases (master’s degree holders with appropriate
expertise and/or who are pursuing doctoral studies; faculty
with good research and publications record and known expertise
in the field)
- Either
the adviser or the co-adviser shall belong to the college/unit
where student is enrolled
- Co-adviser
and one Reader may belong to an external institution (
i.e., an academic institution or qualified agency outside
the College)
- Professorial
lecturer or Professor emeritus may serve as Co-adviser
or Reader but not as adviser
b. Who
are the members of the oral defense panel?
- Dissertation
committee (adviser, co-adviser, 1 or 2 Readers) plus at
least 2 additional members
- Maximum
of 2 members may come from an external institution, i.e.
outside the dept./institute/college/University
- Chaired
by one member other than the adviser
c. Is
there a limit as to the number of thesis advisees per adviser?
(p. 257 Faculty Manual)
The
number of advisees (inclusive of thesis and dissertation
students) shall be left to the discretion of the College
Graduate Faculty Council.
1.8 Graduation
with honors
(For
requirements for graduation with honors and guidelines on
qualifying electives in the computation of GWA, see pp. 298-300
Faculty Manual)
a. What
are “special cases of graduation”?
These
are cases where some students graduating with potential
honors appeal for a waiver of the requirement that the student
must have enrolled in not less than 15 units of credit per
semester.
If the
student is underloaded in a given semester, s/he should
indicate in the Form 5 the reason(s) for underloading and
attach the supporting documents.
Upon
the recommendation of the appropriate bodies at the college/unit
level and upon submission of the required documents/justifications,
waiver may be given for the following reasons:
|
Reason |
Justification/documents
required |
health reasons |
Medical certification from the University Health Service;
if the student dropped a course for health reasons which
resulted in underloading, the dropping slip must likewise
be submitted
|
unavailability of courses needed in the curriculum to
complete the full load |
Certification by the major adviser and schedule of classes
for the semester |
employment |
Copy of payroll and appointment papers indicating among
others duration of employment |
Other
reasons for underloading are evaluated on their respective
merits.
It is
the responsibility of the student to establish the veracity
of the cause(s) of underloading. Documents submitted must
be sworn to (does not apply to UP documents such schedule
of classes offered for the semester in question or dropping
slip) and must be submitted during the semester of underloading.
II.
Faculty Issues
1. Working
Hours : What is the required working hours of the faculty?
According
to Art. 215 of the University Code, full-time faculty members
and employees of the University shall be on duty for a minimum
of 40 hours during each week in accordance with a time schedule
to be approved by the Chancellor.
The 40 hours include actual teaching hours, preparation
for classes, checking of test papers, research/creative
work, extension/community service, administration, committee
work, and other authorized activities.
2. Teaching
load (pp. 36-49 Faculty Manual)
a. What
is the maximum number of units of teaching overload with
honoraria?
No
faculty member shall be paid overload honoraria for more
than nine (9) units course credit of per semester/trimester
and 2 courses or six (6) units course credit for summer.
Overload payment is based on teaching units not course
credit.
b. What
is the difference between course credit and teaching units?
Course
credit is based on the number of contact class hours per
week (ex. 3 hrs/wk lecture = 3 units course credit). Teaching
units refer to course credit multiplied by a credit load
multiplier that is determined by the class size, course
category (i.e. GE or non-GE), and the course level (i.e.,
undergraduate of graduate course).
Teaching
units = course credit x credit load multiplier
c. Can
a faculty member combine or merge 2 or more sections and
meet them as one class?
Merging
of 2 or more sections shall be done only with the approval
of the head of unit. A faculty member who merges sections
and meets them as one class shall be credited for teaching
1 section only. If the number of students in the merged
class is more than 40, the large class credit load multiplier
will be applied in computing for the faculty’ member’s
teaching load.
d. Are
administrators allowed to have overload?
A
faculty member who has a teaching load and at the same
time administrative load credit (ALC) and/or research/creative
work load credit (RLC/CWLC) may be entitled to an overload
teaching honorarium if the total load is beyond the normal
12 units. However, the maximum combined sum of ALC and
RLC/CWLC which shall be counted for purposes of overload
shall be 12 units, even if the actual sum is more than
12.
For
purposes of overload, the teaching load of faculty administrators
shall be limited to 6 units course credit per semester
or 12 units per year. At least 3 units course credit overload
must be taught after office hours. The overload payment,
however, is based on teaching units not on course credit.
e. How
do you compute the teaching load/overload of a faculty member
whose classes are all off-hours?
The
teaching load is computed just like classes scheduled
during regular class hours, i.e. 3 units course credit
for 3-hours lecture class multiplied by the credit load
multiplier, if applicable. Any load in excess of 12 units
is paid overload honorarium using off-hours rate.
3. Study
Load Credit (SLC) (pp. 43, 72-74, Faculty Manual)
a. What
are the conditions/restrictions in giving study load credit
(SLC)?
- Full-time
faculty member, regular incumbent or substitute
- Faculty
student must enrol in a graduate program within academic
priorities of dept/college
- No
faculty member in his/her 1st semester of teaching shall
be granted more than 3 units SLC or be allowed to enrol
in more than 6 units graduate courses
- Maximum
SLC is 6 units/sem; if 7 – 9 units, conditions same
as full study leave with pay
- Granted
on a per semester basis subject to satisfactory academic
performance in previous semester and exigencies of service
- Faculty
member with SLC shall not be given administrative or research
duties
b. Are
there study privileges of faculty members who enrol in courses
not in discipline or within priorities of unit?
Faculty
members are given 100% waiver of tuition, laboratory and
miscellaneous fees except student fund fees but NOT given
SLC.
4. Academic
Personnel and Fellowship Committee (APFC)
a. What
are the functions of the APFC?
Review,
evaluate, and endorse to the Chancellor recommendations
from units on the following:
- Appointment,
promotion and tenure of faculty and REPS (SG-18 and above)
- Award
of local and foreign fellowships, study leaves, special
details, professorial chairs, and faculty grants
- Financial
assistance for participation in conferences, seminars,
workshops and training programs
- Other
related functions assigned by the Chancellor
The
APFC is not a policy-making body. It reviews and evaluates
recommendations from units based on existing University
rules and guidelines. It, however, recommends to the Chancellor
and the Executive Committee pertinent guidelines as it
sees necessary.
b. Who
are the members of the APFC?
- VCAA,
ex officio chair
- VCA,
ex officio vice chair
- HRDO
Director, ex officio member and Head Secretariat
- 2
representatives from each of the 4 curriculum clusters
- 2
REPS
c. How
are the members chosen/appointed?
Members
are chosen and appointed by the Chancellor from the list
of nominees submitted by the 4 Curriculum Cluster Chairs
(4 nominees each). Minimum qualifications of potential
members are the following:
- must
hold rank of at least Associate Professor
- capable
of looking beyond the department, college, or cluster
level
- must
be committed to attend and participate actively in meetings
(2x a month for at least 3 hrs per meeting)
- preferably
does not hold an administrative position
d. What
is the role of HRDO in the APFC?
HRDO
serves as the Secretariat of the APFC to ensure that all
pertinent documents/ requirements are complete/available
before and during the APFC deliberations. HRDO will eventually
process appointment papers of those approved by the Chancellor.
HRDO
is also not a policy making body as far APFC functions
are concerned.
5.
“Up or out” rule
a. What
is the “Up or out” rule?
After 5 years, reckoned from the original date of appointment
as Instructor (regardless of status as casual, substitute,
or with item), the appointment of an Instructor shall automatically
terminate, unless the Instructor is promoted to the rank
of Assistant Professor, with or without tenure. The 5-year
period may be extended, but not to exceed 2 years, for those
pursuing master’s studies who are already in the thesis
stage.
To be
promoted to Assistant professor, a faculty member must have
at least an MS degree.
b. Is
a publication required to be promoted to Assistant Professor?
No but
colleges/units may impose stricter guidelines. Publication
is, however, required for tenure as indicated below.
c. Does
the “up or out” rule apply to Assistant Professors,
Associate Professors and Professors?
What
applies is the “in or out” rule not the “up
or out”, meaning that the appointment to Assistant
Professor shall automatically terminate at the end of the
3-year period unless the Assistant Professor is given tenure.
For Associate Professors, they are given 2 years; for Professors,
1 year.
d. What
are the minimum requirements for tenure?
- At
least a master’s or equivalent degree or a professional
degree;
- Satisfactory
or better teaching performance
- Sole
or lead authorship of a refereed journal article (local
or international) or academic publication by a recognized
academic publisher or literary publisher in the case of
literary work; or in the field of visual arts, creative
work that was exhibited and juried, or similar requirement
in music and other performing arts.
Units
may impose stricter standards like those of the College
of Science and the School of Statistics.
6. Faculty
on Leave
a. How
many of the faculty can go on leave with pay?
At any
one time, the number of faculty on leave with pay should
not exceed 15% of the total number of faculty of the unit
(per department or institute for colleges with depts/institutes).
In counting the number of faculty on leave with pay, faculty
members on fellowships are not included because there is
provision for hiring of substitutes that goes with the fellowship.
b. How
long can a faculty member go on leave?
Sabbatical:
1 year
Study
leave with pay or fellowship:
Master’s
degree: at most 2½ yrs (30 mos)
Doctoral
degree: - up to 4 yrs (48 mos) after a master’s degree
or its equivalent has
been
earned or
-
up to 5 yrs (60 mos) for straight PhD
Study
leave without pay: same as study leave with pay or fellowship
Secondment:
-
Secondment to a private agency or to a career position
in government: not to exceed 1 calendar yr, renewable
for a like period; after the expiration of 2 calendar
yrs the position in the University shall be ipso facto
If
secondment is to accept academic position with an academic
institution with which UP has an MOA, the period shall
be for the duration of the term of the position to which
the secondment is made.
-
Secondment to a policy determining,
primarily confidential or highly technical position in
the civil service may initially be for 2 calendar yrs,
renewable for a like period; after expiration of 4 calendar
yrs, the position in the University shall be vacated ipso
facto
If
seconded to the position of secretary or undersecretary
in the executive or legislative branch, two 2-yr renewals
may be allowed, provided that in the 2nd renewal, faculty
member resumes teaching in the University. After the expiration
of 6 calendar yrs, the position in the University shall
be vacated ipso facto.
In
very meritorious cases, the BOR may, upon the recommendation
of the unit head concerned, the Dean, the Chancellor and
the President, waive the rule on the allowed number of
years. In no case, however, shall a faculty/staff be allowed
to be on secondment for more than 6 yrs.
c. Who
can go on leave without pay?
- Tenured
faculty
- Non-tenured
faculty but only for study purposes
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