Ph.D. Incentive Grant

Ph.D. Incentive Grant and Sandwich Program [1142nd BOR meeting, May 26, 2000; amended at 1153rd BOR meeting, Aug. 30, 2001; amended at 201st PAC meeting, Nov. 18, 2003]

The Grant is designed for faculty members or REPS who are in the final year of their Ph.D. program in a foreign university and need financial support to complete their degree. It also covers up to one (1) year of study abroad under the Ph.D. "sandwich" program (in which the doctoral student enrolled in UP spends a year in a foreign university working on his/her dissertation).

a. Those on their final year in a foreign university

1. Eligible to apply for the Grant are faculty members who are:
   enrolled in a Ph.D. program abroad at the time of application;
   not enjoying any other grant or support except their salary;
   close to completing their Ph.D. (in their final year), proof of which must be submitted;
   
   Also eligible for the Grant are UP faculty members who are studying abroad for a year under the Ph.D. "sandwich" program.
   
   
2. In rare cases where a master's degree or its equivalent is the highest degree offered in a particular field (because the field is a pioneering one or is highly technical), a faculty member enrolled in such a program abroad may apply for the grant, provided s/he meets the conditions above. Full justification must be supplied.
   
   
3. The grant shall cover a period of up to 12 months.
   
   
4. The applicant shall commit himself/herself to complete the program within one (1) year at most and indicate the expected date of completion.
   
   
5. Each CU shall prioritize the eligible faculty members according to the needs of the CU: which type of expertise is most needed at the moment and/or the thrust of the CU.
   
   
6. In addition, the CU shall consider the applicant's track record:
   Performance in graduate school and likelihood of completing the degree
   If the applicant previously enjoyed a grant, why it was stopped
   Applicant's potential contribution to his/her unit (indicate if with tenure or on tenure track)
   
   
7. The following documents shall be attached to the priority list of the CU:
   Itemized budget of each applicant and basis for proposed amounts; and
   Proof of applicant's program status; must indicate what remains to be done (e.g., how many chapters, if any, have been written up, etc. and certified by adviser), copy of grades, letter of recommendation from adviser.
   For applicants for Sandwich Program, in addition to the above, justification for studying abroad, work/research plan, letter of acceptance from host supervisor and recommendation from local adviser.
   
   
8. System-level committee shall evaluate the recommendations of the CUs and rank the best according to the criteria stated in these guidelines. The VPAA and VPPF shall finalize the individual budgets of applications recommended by the System Committee and shall make the necessary adjustments, if necessary, so as to ensure that the costs are justified and the rates are reasonable. The recommendations shall be submitted to the President for approval.
   
   
9. Grant recipients shall sign a contract with the University upon acceptance of the award and shall be bound by UP rules on study leave with pay.
   
   
10. Fifty percent (50%) of the grant amount shall be paid upon signing the contract. The release of the balance shall be arranged by the OVPAA.

b. Those on "Sandwich" program [Establishment of the UP Modernization-Doctoral Studies Fund, 1152nd BOR meeting, July 26, 2001; 1153rd BOR meeting, Aug. 30, 2001, amended at 201st PAC meeting, Nov. 18, 2003]

• The grant shall provide at most one (1) year of support. The faculty member or his/her CU shall support any extension of study beyond this period.
  
• The grant recipient shall be given the following:
  Pre-travel and clothing allowances
  Foreign travel
  Living allowance (amount depends on place of study)
  Other fees that may be required (subject to availability of funds and evaluation by the VPAA)
  
• The CU shall provide:
  Faculty Fellow's salary and other entitlements attached to the position; and
  Salary of substitute faculty (or overload pay of remaining faculty)

Recipients who fail to comply with the terms of the Grant - which includes the date pledged to complete the program - and those whose grants are terminated for cause during the grant period shall return the full amount received. They shall also be subject to such other sanctions as prescribed by pertinent University rules. Furthermore, they shall be disqualified from all University grants.