Office of the Vice-Chancellor for Academic Affairs

MEMORANDUM NO. 2006-01 Extended Deadline for the Call for Nominations for the
Washington Sycip Award for Best general Education
Learning Material
MEMORANDUM NO. 2006-02 Nomination Guidelines for the 2006 Gawad Chanselor
sa Natatanging Guro
MEMORANDUM NO. 2006-0 3 BPI-DOST Science Best Project of the Year Award
MEMORANDUM NO. 2006-0 4 ASEA-UNINET Scholarships
MEMORANDUM NO. 2006-0 5 Extended Deadline for the Call for Nominations for the
Concepcion Dadufalza Award for Distinguished
Achievement
MEMORANDUM NO. 2006-0 6 Nominations for the UPAA Board of Directors for the
term 2006-2009
MEMORANDUM NO. 2006-07 Gawad Haydee Yorac
MEMORANDUM NO. 2006-0 9 Report of the Academic Assessment System
MEMORANDUM NO. 2006-10 Final Report of the Academic Assessment System
MEMORANDUM NO. 2006-11 Follow-up on the Comments on the Proposal on Peer
Evaluation of Teaching
MEMORANDUM NO. 2006-1 2 Follow-up on the Comments on the Proposal on Peer
Evaluation of Teaching
MEMORANDUM NO. 2006-1 3 Online Submission of Completion/Removal
Grades and Revised Online Submission of Grades

Memorandum No. 2006-01

SUBJECT : Extended Deadline for the Call for Nominations for the
Washington Sycip Award for Best general Education Learning Material

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The Office of the Vice President for Academic Affairs has extended the nomination period for the Washington Sycip Award for Best General Education Learning Material. For more details please refer to the attached guidelines.

Please submit your nominations to this Office on or before Friday, January 20, 2006.

Thank you.

Memorandum No. 2006-02

SUBJECT : Nomination Guidelines for the 2006 Gawad Chanselor sa Natatanging Guro

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In line with the upcoming 2006 Gawad Chanselor, we are disseminating the nomination guidelines for the 2006 Gawad Chanselor sa Natatanging Guro.

Deadline for submission of nominations is January 20, 2006.

Kindly disseminate this information to the faculty members of your unit/organization.

If you have any questions, you may get in touch with us at the following contact numbers or addresses:

Office of the Vice-Chancellor for Academic Affairs
2/F South Wing, Quezon Hall, UP Diliman
Tel Nos. 928-2889 or 981-8500 (VOIP Trunkline) local 2585
E-mail address: ovcaa@up.edu.ph

Thank you.

Memorandum No. 2006-03

SUBJECT : BPI-DOST Science Best Project of the Year Award

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Please come to a meeting at the Office of the Vice Chancellor for Academic Affairs on Monday, 23 January 2006, 3:00 p.m. for the audio-visual presentation of our two finalists for the BPI-DOST Science Best Project of the Year Award.

Attached are the following: BPI letter dated January 10,2006 informing us that Ms. Maydeline P. Que and Mr. Christian Danve M. Castroverde made it to the six finalists list and a copy of the highlights of the BPI-DOST Science Award 2006 Orientation held last January 12, 2006 at the BPI Head Office for your perusal. In preparation for the January 24 competition, may I request you to please ask your respective student-finalist and their faculty advisers to work closely for the “audio-visual presentation to win”? Your attendance together with the faculty advisers is earnestly requested during the January 23 meeting and January 24 competition.

Thank you very much.

Memorandum No. 2006-04

SUBJECT : ASEA-UNINET Scholarships

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The Office of Institutional Linkages (OIL) through Assistant Vice President Florinda DF Mateo is informing us of the availability of ASEA-UNINET Scholarships open to junior faculty and research faculty.

Kindly submit your applications to OIL on or before 6 February 2006. Documents should include the following: biodata, transcript of records or true copy of grades, acceptance letter from an Austrian University Professor and endorsement letter from the Unit. Applicants will be personally interviewed by the Austrian professors from February 8-10, 2006.

Please refer to the attached documents or visit their website at http://asea-uninet.uibk.ac.at/ for more information.

Thank you.

Memorandum No. 2006-05

SUBJECT : Extended Deadline for the Call for Nominations for the Concepcion
Dadufalza Award for Distinguished Achievement

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The Office of the Vice President for Academic Affairs has extended the nomination period for the Concepcion Dadufalza Award for Distinguished Achievement. Please refer to the attached implementing guidelines.

Please submit your nominations to this Office on or before Friday, February 3, 2006.

Thank you.

MEMORANDUM NO. 2006-06

SUBJECT : Nominations for the UPAA Board of Directors for the term 2006-2009

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The University of the Philippines Alumni Association is pleased to announce that nominations for the 23 members of the UPAA Board of Directors for the term 2006-2009 are now being accepted.

Attached are the nomination form and the rules and regulations governing the election.

Please submit your nominations to:
      UPAA Committee on Elections
      c/o UP Alumni Association
      Ang Bahay ng ALumni
      UP Diliman

Deadline for submission will be on Tuesday, january 31, 2006 not later than 5pm.

Thank you.

MEMORANDUM NO. 2006-07

SUBJECT : Gawad Haydee Yorac

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We are please to inform you that the search for the first Gawad Haydee Yorac for Outstanding Public Service is ongoing. Please refer to the attached documents for more details or contact the Gawad Haydee Yorac Secretariat for award details, nomination forms and submission of nominations.

Deadline for submission of nominations is on January 31, 2006.

Thank you.

MEMORANDUM NO. 2006-09

SUBJECT : Report of the Academic Assessment System

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May we remind you of the accomplishment of the Academic Assessment System of the Office of the Vice President for Academic Affairs. Since most units have started and in different stages of the assessment already, may we request you to submit the final report to our Office on or before Friday, March 17, 2006.

Kindly submit the reports, per college, in print and electronic formats.

Attached is a hard copy of the instrument and we shall send the electronic format via e-mail for your guidance.

Thank you for your usual cooperation.

MEMORANDUM NO. 2006-10

SUBJECT : Final Report of the Academic Assessment System

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This is a follow-up to OVCAA Memo 2006-09 dated February 9, 2006 on the Report of Academic Assessment System (AAS). Please take note that for synchronization of data, the implementation of the assessment shall start 2^nd semester AY2003-2004 as stated in OVPAA Memo 03-95 dated November 28, 2003. Since the AAS is intended as a regular review every three years, the next assessment shall be in 2007.

We will be returning the Academic Assessment Reports of those units who have already submitted their reports to our Office. Kindly go over the materials and complete the missing information. Please be reminded that the complete report should include the following sections of the instrument:

        I.    Document Checklist
       II.    Quantitative Instrument
      III.    Qualitative Appraisal Guide
      IV.   AAS Report and Post-Assessment Activities

Enclosed for your guidance are the following pertinent memoranda:

· OC Memo ERR-03-104 dated October 7, 2003
· OVCAA Memo 03-048 dated October 30, 2003
· OVPAA Memo 03-95 dated November 28, 2003
                (for AAS instrument please refer to
                 OVCAA Memo 2006-09 dated February 9, 2006)
· OVCAA Memo 2004-045 dated October 21, 2004

Please submit the Final Report in print and electronic formats to our Office on or before Friday, March 17, 2006. Our Office will compile the reports for submission to the Office of the Vice President for Academic Affairs.

We appreciate your cooperation in this exercise. Thank you.

MEMORANDUM NO. 2006-12

SUBJECT : Civil Service Commission’s Annual Search for Outstanding Public Officials
and Employees

I enjoin your college/unit/institute to actively participate in the Civil Service Commission’s annual search for the Outstanding Public Officials and Employees. Nominations are now open for the 2006 Dangal ng Bayan (for exemplary behavior), Presidential Lingkod Bayan and CSC Pagasa awards (both for outstanding work performance.)

Please find attached the letter of invitation from the head of CSC Honor Awards Program Secretariat, Dr. Maria Luisa Salonga-Agamata, the revised guidelines, nomination forms, flyers and a copy of the Memorandum Circular No. 1 announcing the 2006 Search. Or please visit the CSC website.

Please be reminded that the deadline for submission of the nominations, set by the CSC, is on March 31, 2006.

MEMORANDUM NO. 2006-13

SUBJECT : Online Submission of Completion/Removal Grades and Revised Online
Submission of Grades

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     Effective this Second Semester, Academic Year 2005-2006, the Report of Completion/Removal Grades for grades of 4.00 or INC given to students this Second Semester can only be submitted through the Online Submission of Completion/Removal Grades. For grades of 4.00 or INC that were given in the First Semester, Academic Year 2005-2006 or earlier semesters, the completion or removal grades should be submitted using the existing paper forms.

    The detailed procedure for the Online Submission of Completion/Removal Grades is as follows:

1. Access the CRS Online webpage at http://crs.upd.edu.ph.
    2. Click on the Admin option on the upper right-hand portion of the page.
    3. Click on the Submit Completion/Removal Grades option.
    4. There are two types of users for this application, the OUR EDP personnel and the faculty member. In the Type field, choose your role in the drop-down list.
    5. In the Login and Password fields, enter your UP Webmail username and your UP Webmail password.

         For those faculty members who do not have their UP Webmail
         username   and password yet, please get them from Room 301 of the
         DILC (Diliman Interactive Learning Center) located next to the UP
         Computer Center at the back of the College of Engineering.

    Faculty members who are having difficulty logging in using their UP
      Webmail username and password should report this case to the CRS
      office at telephone number 9818722 local 2051 or 2056.

        6. Upon logging in, a list of report forms for each of your classes having
            students with grades of 4.00 or INC will be shown.

   Select the class from among those listed by clicking the Enter or
   Submit Grades button at the rightmost portion of the page.

   A page containing the list of students who incurred an INC or 4.00 in
   the chosen class will be displayed.

7. Look for the name of the student who will be given a
      completion/removal grade. Choose the appropriate grade for the
      student in the drop-down list.

Note that for students who got grades of 4.00, the only removal grades available in the drop-down list are 3.00 and 5.00. For students who got grades of INC, they can be given any grade from 1.00 to 5.00, HP, P, F, S and U.

8. Select the month, day, and year for the date of completion or removal.
      The date of completion/removal has an initial or default value of the
      current date but can be changed. The program will verify if the date
      that you have entered is valid, and will notify you to change any invalid
      date.

9. Repeat Steps 7 and 8 for the other students who will be given completion/removal grades.

10. After verifying that the grades and dates that you have entered are correct, click the Submit button.

11. A page will appear with a link labeled Print Report. There are two options in printing the paper copy of the official report.

The first option is to right-click (click the right mouse button) the link and choose Save Target As (for Internet Explorer users) or Save Link As (for Firefox users). This will save the resulting PDF report as a file on your hard disk (usually on your desktop, unless you have specified it to be somewhere else). Print the PDF report from the location in your hard disk where you have saved it (usually, this can be found on your desktop).

The second option is to click the link labeled Print Report. This will open the report without storing it in your hard disk. Please take note that this might take much more time than the first option if you have a slow Internet connection.

12. Sign on the space for the Instructor and submit the paper report to your department. Attach the Permit for Examination for students who took the removal examination.

13. If you do not wish to submit any grade yet, you can add or change any grade or date when you next access the class report form.

         In addition, there have been modifications made to the Online Submission of Grades. The list of students is now broken up into pages containing a maximum of 15 students, and grades are saved automatically after each page of student grades has been entered. The said functionality effectively eliminated the Save but Not Submit button; instead, navigation buttons of First, Previous, Next, and Last page are provided.

After entering the grades of the students, click the Finish button found on the last page. A list of saved grades will be presented. Click the checkbox corresponding to the student you want to submit grades for. Verify that the grades you are about to submit are accurate. Click on the Submit button to electronically submit the grades. All grades submitted will be final.

In cases of errors in the submitted grades, you will have to go through a change of grade procedure.

The printing of the grade sheet is the same as in the previous version.